Enhancing Hostel Outing Management through a Usability-Driven Web-Based System: A Case Study of SMK Seri Gading

Abstract

Hostel Outing Management System (HOMS) is meant to make it easier to organise student outings at SMK Seri Gading (SEGA) by speeding up the approval and monitoring processes.  The current process is manual approach, which uses paper forms and records, has generated problems with tracking, especially during busy times. Therefore, this study's purpose is to design and develop a web-based system to automate outing requests, approvals, and real-time student tracking. Using the adapted waterfall model, a system was developed with PHP, HTML, CSS, and JavaScript, following a secure client-server architecture. The system lets students apply for outings, check the progress of their applications, and see their past records. Guardians get fast notifications and can see the details of their child's outing.  Wardens and security staff can easily keep an eye on when students leave and come back and handle outing requests.  We used usability concepts to make sure that it was easy to use and that navigation was quick. A mobile app may be added in the future to make things easier to use.